Regina O'Connell, City Clerk/Human Resource Officer
Office Hours: M-F. 8:00 A.M. – 5:00 P.M..
Located at City Hall, 3101 Center Street
Phone: (530) 642-5531
FAX: (530) 642-5538
The Function and Goal of the City Clerk's Office
The primary function of the City Clerk's Department is to serve as an informational resource for residents. The City Clerk is dedicated to building and maintaining public trust by preserving all records entrusted to this office; by managing the legislative process including City Council meetings in an open and public forum.
Programs and Services offered by the City Clerk
City Council: The City Clerk coordinates the preparation and distribution of City Council Agendas.
Public Records: The City Clerk is the "keeper of the record" and provides public access to all official records of Council actions (Minutes, Ordinances, Resolutions, Deeds, Agreements, etc.). The City Clerk is also responsible for receiving and opening all City bid proposals.
Information Dissemination: The City Clerk prepares legal and promotional publications, posts ordinances, notices of public hearings and advisory body vacancies. In addition, the Clerk is responsible for codification and dissemination of the City's Municipal Code and related policies.
Ministerial Duties: The City Clerk administers oaths of office, attests and seals official documents, receives and files all petitions, appeals, claims and lawsuits against the City.
Statements of Economic Interest: The City Clerk is the filing official for all state and local financial disclosure statements, which include Statements of Economic Interest for members of the City Council, designated employees and certain advisory body members, and campaign disclosure statements for all local candidates and campaign committees. Code §87505 of the Fair Political Practices Commission’s (FPPC) Conflicts of Interest Laws & Regulations, requires state and local governmental agency elected officers to file an annual Statement of Economic Interest, Form 700 with the FPPC. The requirement pertains to the following officials:
- City Council Members
- Local Planning Commissioners (including alternates)
- City Manager
- City Treasurer
- City Attorney
Any person wishing to review the city official’s Form 700 can view an electronic copy online at the Fair Political Practices Commission website http://www.fppc.ca.gov , or by submitting a request to the City Clerk for the City of Placerville. The address for the Fair Political Practices Commission is 428 J Street, Suite 620, Sacramento, CA 95814.
Council Support: The City Clerk's Department provides some clerical and administrative support to the Mayor and City Council.
Advisory Bodies: The City Clerk coordinates all appointments by the City Council to City advisory bodies (Planning Commission, Recreation & Parks Commission, Personnel Board, to name a few)
Claims Against the City: If you wish to file a claim against the City, a claim form is required. A claim form can be obtained by calling (530) 642-5200; or the claim form may be picked up at City Hall, 3101 Center Street or downloaded from this website Here .
Services NOT Provided
To better serve the citizen, the following services are not provided by the City Clerk, but by the County of El Dorado:
- Animal Regulation (530) 621-5795
- Assessor's Office (530) 621-5719
- Birth, Death, Marriage Certificates (530) 621-5490
- District Attorney (530) 621-6472
- Jury Duty (530) 621-7454
- Passports (530) 621-5490
City Council Meeting/Agenda Information
Regular meetings of the City Council are held on the second and fourth Tuesday of each month at 6:00 P.M. in the City Council Chambers, Town Hall, 549 Main Street, Placerville, CA 95667.
Agendas for all City Council meetings are posted on the City Hall window public meeting notice board, 3101 Center Street, by 5:30 P.M. on the first and third Thursdays of each month. Agendas and Minutes are also posted on the City's website. Copies are also available to the public at the meeting, free of charge.
A complete agenda packet for each regular City Council meeting is available for review at the City Hall Administration Department, 3101 Center Street.
Regular meetings of the Placerville City Council are telecast live on the second and fourth Tuesdays of the month on local cable Channel 2 and re-broadcast on Saturday mornings at 9:00 a.m. on Channel 2.
Members of the public wishing to address the City Council on any agenda item or non-agenda item should complete a speaker's card obtained from the City Clerk at the meeting. Comments are generally limited to three minutes. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
City Council DVD's
A DVD of a Council meeting may be requested from the City Clerk's office. There is a charge of $10/DVD. Council meetings are rebroadcast on the second and fourth Saturdays at 9:00 A.M. and also available in a video archive on the City's website.
Advisory Committees, Commissions and Boards
The City Clerk coordinates all appointments by the City Council to City advisory bodies (Planning Commission, Recreation & Park Commission, Board of Building Appeals, to name just a few). To serve on a City advisory body, the citizen must either (1) reside within the city limits, or (2) own or operate a business within the city limits.
Terms of office are generally four-year staggered terms, expiring 03/01 of odd- numbered years. Vacancies are advertised in the local newspaper, and in City utility bills when possible. An Application for Appointment to a City Committee, Commission or Board is required so that residency requirements may be verified by the City Clerk. Applications are available in City Hall. Interviews are conducted for all candidates.